Administrative Assistant (m/f/o)

Tasks

• Handling incoming calls, maintain employee, financial and client records, and provide general administrative support relating to various projects
• Resolving and handling employee and contractor matters, including rostering, equipment and other related matters relating to supervision, performance, service levels, planning, coordination and compliance
  
• Monitoring and managing the work force according to the schedule, with strict adherence to safety, quality and budget considerations
  
• Maintaining of the company’s Management Systems and ensuring compliance for recertification to ISO Standard
  
• Procurement of goods and consumables and issuance of purchase orders
  
• Managing customer relations, including meeting operational requirements and resolution of operational issues and responding to client requests for information
  
• Preparing on-going project reports, post-job evaluations and compilation of relevant paperwork relating to projects as required
  
• Compiling Plan of Works, Method Statements, and Risk Assessments in relation to projects and ensure that these are approved by the competent authorities
  
• Any other tasks that may be required in the day-to-day running of the company

Requirements

• Strong organizational and multitasking abilities
  
• Excellent communication skills, both written and verbal
  
• Ability to handle incoming calls and correspondence professionally
  
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications
  
• Maintain accurate documentation, files, and reports with meticulous attention to detail

Joana Martins