Administrative Assistant (m/f/o)

Tasks

• Provide general administrative support to the team, including managing calendars, scheduling meetings, and preparing necessary documents
• Assist with client onboarding by ensuring that all required documentation is collected and properly filed
• Maintain and organize physical and electronic client files in compliance with regulatory requirements
• Prepare corporate documents and reports, ensuring accuracy and timeliness in delivery
• Assist with the preparation of Board meetings, including taking minutes, preparing board packs, and organizing follow-up actions
• Coordinate office operations, including managing office supplies, handling correspondence, and ensuring smooth day-to-day functioning of the office
• Liaise with clients, vendors, and other external stakeholders in a professional manner
• Provide administrative support for compliance-related activities, including assisting with regulatory filings and audits
• Support team members with ad hoc tasks as required, maintaining a flexible and collaborative approach to work

Requirements

• Minimum 1-2 years’ experience in an administrative role, ideally within a CSP or financial services environment
• Strong organizational and time-management skills with the ability to handle multiple tasks efficiently
• Proficiency in MS Office (Word, Excel, Outlook) and familiarity with other office tools
• Good written and verbal communication skills, fluency in English (knowledge of additional languages is a plus)
• Ability to manage confidential and sensitive information with discretion
• Strong attention to detail and accuracy in all tasks
• Proactive, self-motivated, and capable of working independently as well as in a team environment
• A professional, client-focused attitude with excellent interpersonal skills