Corporate Administrator (m/f/o)

Tasks

• Handling of Corporate Documentation for Board Meetings, Institutions and our Corporate Services Provider
• Collaborate with the finance department to ensure accurate record-keeping of Resolutions and documentation connected to Board and Committee meetings
• Assist the Finance and Compliance department with the preparation (where applicable) and upload of regulatory reporting to various local and international portals
• Assist with the filing of Account Applications / Request for Information processes with Banks and Authorities
• Assistance with the organization of Standard Operating Procedures by the relevant business units
• Take ownership of the company’s virtual and physical filing systems
• Assist in the onboarding process for new hires
• Coordinate office logistics, such as meetings and conferences
• Responsible for the management and upkeep of the office space ensuring a pleasant atmosphere
• Oversee office supplies, equipment, and facility maintenance
• Assist with the organization of corporate events for the benefit of local staff members and customers when applicable
• Be the point of contact with our HR Department for the organization and co-ordination of group employee engagement efforts and activities
  

Requirements

• At least 2 years’ experience in handling corporate documentation and assisting executives / management
• Ability to handle several tasks with multiple departments (e.g. Finance, Company Secretarial, Compliance) on an ongoing basis
• Fluency in English language is a must
• Display confidence in working in a fast-moving but collaborative environment
• Strong problem-solving skills, efficiency in following up, and the ability to complete tasks without supervision
• Proficiency in the use of Microsoft Office tools, especially Word, Excel, PowerPoint, Outlook and SharePoint (or other equivalent storage solutions)

Joana Martins