Office Administrator (m/f/o)

Tasks

• Handling of Corporate Documentation
• Collaborate with the Finance department to ensure accurate record-keeping
• Assist the Finance and Compliance department with the preparation of regulatory reporting
• Coordinate office logistics, such as meetings, conferences, and travel arrangements
• Responsible for the management and upkeep of the office space
• Oversee office supplies, equipment, and facility maintenance
• Assist with the organization of corporate events for the benefit of staff and customers when applicable
• Be the point of contact with our HR department for the organization and co-ordination of group employee engagement activities
• Assist with the organization of Standard Operating Procedures by the relevant business units
• Onboarding of new hires
  

Requirements

• At least 2 years’ experience in handling corporate documentation and assisting executives / management
• Ability to handle several tasks with multiple departments (e.g. Finance, Company Secretarial, Compliance) on an ongoing basis
• Fluency in English language is a must 
• Display confidence in working in a fast-moving but collaborative environment
• Strong problem-solving skills, efficiency in following up, and the ability to complete tasks without supervision
• Proficiency in the use of Microsoft Office tools, especially Word, Excel, PowerPoint, Outlook and SharePoint (or other equivalent storage solutions)

Joana Martins