Office Administrator (m/f/o)

Tasks

• Reporting to senior management and performing secretarial and administrative duties
• Keeping HR records in an organised manner and handle renewal applications for foreign workers
• Typing, formatting, and editing reports, documents, and presentations
• Entering data, maintaining databases, and keeping records
• Liaising with internal departments, answering calls, and making travel arrangements
• Managing internal and external correspondence on behalf of senior management
• Scheduling appointments, maintaining an events calendar, and sending reminders
• Copying, scanning, and faxing documents, as well as taking notes
• Preparing facilities for scheduled events and arranging refreshments, if required
• Ordering office supplies and replacements, as well as managing mail and courier services
• Observing best business practices and etiquette

Requirements

• High school diploma or University Graduate will be highly considered
• Certification in secretarial work, office administration, or related training
• 3 years of experience as a minimum
• Extensive experience in creating documents and spreadsheets, using office software such as MS Word, Excel, and PowerPoint
• Advanced typing, note-taking, recordkeeping, minute taking and organizational skills
• Ability to manage internal and external correspondence
• Working knowledge of printers, copiers, scanners, and fax machines
• Proficiency in appointment scheduling software such as MS Outlook, as well as call forwarding
• Excellent written and verbal communication skills
• Exceptional interpersonal skills

Viviana Costa