Office Administrator (m/f/o)

Tasks

• Provide general administrative support to the office or department, including managing phone calls, emails, and correspondence, scheduling appointments and meetings, maintaining calendars, and organizing files and documents
  
• Facilitate effective communication within the office, disseminating information, and ensuring timely responses to inquiries
  
• Maintain and update records, databases, and filing systems, ensuring accuracy and confidentiality. This may include employee records, financial documents, contracts, and other important information
  
• Prepare, edit, and proofread various types of documents, such as reports, memos, presentations, and correspondence. Maintain a professional and consistent standard for written communication
  
• Maintain and enforce office policies and procedures to promote efficiency, productivity, and compliance. Keep up-to-date with relevant regulations and legislation to ensure adherence
  
• Utilize office software, tools, and technology to streamline processes and improve efficiency. This may include proficiency in Microsoft Office Suite, email management systems, document management software, and other relevant applications
  
• Assist with basic financial tasks, such as managing petty cash, processing invoices and quotations. Collaborate with the finance department as needed.
  
• Performing other relevant duties when needed

Requirements

• Able to work in a group and work with various departments
  
• Must have excellent verbal, written, organization, and customer service skills
  
• Basic Knowledge in AutoCAD would be considered an asset
  
• Ability to multi-task on many aspects of position and possess exceptional organization skills
  
• Requires working knowledge of Word and Excel software in addition to MS Outlook, and Adobe
  
• High school diploma or equivalent, minimum of one year of related experience and/or training, or an equivalent combination of education and experience is preferred
  
• Possess excellent organization, time management skills, attention to detail and service oriented
  
• Maintain customer’s trust relationship by keeping service information confidential

Joana Martins