Reception and Administrative Assistant (m/f/o)

Tasks

• Providing secretarial, administrative and clerical services to the company, managing reception at all times
  
• Greeting and assisting visitors in a courteous manner
  
• Taking calls and recording messages accurately, directing calls accordingly
  
• Organizing and coordinating appointments and travel arrangements
  
• Managing meeting rooms, ensuring that calendar invites are issued as needed when required andensuring that meetings rooms are prepared in a timely manner ahead of scheduled meetings
• Assisting with event organization
  
• Liaising and coordinating with suppliers and vendors for office upkeep and maintenance, ensuring thatregular inventory checks are carried out to replenish and purchase supplies in good time
• Supporting and assisting the Administration team with financial, administrative and HR tasks, asassigned from time to time
  
• Assisting with IT services coordination, ensuring that such matters as printer services and maintenancesare conducted on a regular basis, although tasks may vary as required from time to time
• Building maintenance administration

Requirements

• School leaving certificate is required
  
• Excellent command of Microsoft office applications
  
• Proven track record working with administrative and clerical procedures and/or in a similar role
• Exceptional written and verbal communication skills in English, whether in person, phone and/or written correspondence
  
• Ability to work under pressure and to work closely with others in a multidisciplinary environment
  
• Able to contribute positively as part of a team, helping out with various tasks as required
  
• Attention to detail, influencing skills and assertiveness
  
• Excellent interpersonal skills, able to communicate with confidence and clarity
  
• Proficient analytical skills and a measured approach to decision-making, being able to take decisions as and when needed in the interest of efficiency
  
• A motivated team player demonstrating an eager and positive work ethic

Joana Martins