
Reception and Administrative Assistant (m/f/o)
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TTI is seeking for a Reception and Administrative Assistant for one of our top clients. Our client is a design and engineering company based in Malta.
Tasks
- Providing secretarial, administrative and clerical services to the company, managing reception at all times
- Greeting and assisting visitors in a courteous manner
- Taking calls and recording messages accurately, directing calls accordingly
- Organizing and coordinating appointments and travel arrangements
- Managing meeting rooms, ensuring that calendar invites are issued as needed when required andensuring that meetings rooms are prepared in a timely manner ahead of scheduled meetings
- Assisting with event organization
- Liaising and coordinating with suppliers and vendors for office upkeep and maintenance, ensuring thatregular inventory checks are carried out to replenish and purchase supplies in good time
- Supporting and assisting the Administration team with financial, administrative and HR tasks, asassigned from time to time
- Assisting with IT services coordination, ensuring that such matters as printer services and maintenancesare conducted on a regular basis, although tasks may vary as required from time to time
- Building maintenance administration
Requirements
- School leaving certificate is required
- Excellent command of Microsoft office applications
- Proven track record working with administrative and clerical procedures and/or in a similar role
- Exceptional written and verbal communication skills in English, whether in person, phone and/or written correspondence
- Ability to work under pressure and to work closely with others in a multidisciplinary environment
- Able to contribute positively as part of a team, helping out with various tasks as required
- Attention to detail, influencing skills and assertiveness
- Excellent interpersonal skills, able to communicate with confidence and clarity
- Proficient analytical skills and a measured approach to decision-making, being able to take decisions as and when needed in the interest of efficiency
- A motivated team player demonstrating an eager and positive work ethic
Salary
Salary information will be provided during the interview with shortlisted candidates.
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TTI International Malta
270 Zabbar Road
FGR 1011 Fgura
T+356 20341749