Fire Fighting Coordinator (m/f/o)

Tasks

• Responsible for organizing and coordinating all activities related to the servicing, installation, repair and certification of fireghting equipment
• Ensure that operations are carried out efficiently, in line with company standards, legal and regulatory requirements, while providing support to the servicing team and maintaining strong client relationships
  
• Provide day-to-day support to the servicing team by acting as the first point of contact for operational queries and coordination need
• Ensure technicians have the necessary information and resources to carry out their duties effectively
• Receive and record client requests, log them into the system, and schedule jobs for technicians
  
• Set clear job priorities, monitor progress, and ensure tasks are closed in a timely manner
  
• Keep all servicing data and records updated accurately in the system
  
• Conduct on-site checks to support quality assurance during servicing activities
  
• Monitor preventive (PPM) and corrective (callout) works to ensure compliance with company SOPs and industry standards
  
• Issue certifications of fire Fighting or issue quotes for necessary repairs or modifications
• Act as a reference point for clients, always maintaining clear and professional communication
• Prepare and follow up on quotations, agreements, payments, and tender submissions
  
• Coordinate the scheduling of firefighting equipment
• Support general office duties including filing, scanning, and timesheet organisation
• Compile reports and maintain documentation as required by management
  
• Attend company-provided training sessions and assessments as required
  
• Perform any other duties reasonably assigned by management
  
   

Requirements

• A diploma at minimum MQF Level 5 in a relevant technical field (e.g., HTD Electrical Engineering, HTD Mechanical Engineering, etc.)
• Previous experience in a technical and coordination role, preferably within the fire & security or facilities management sector
  
• Experience in supervising or coordinating teams
  
• Ability to read and interpret technical diagrams and drawings
  
• Familiarity with firefighting equipment and related servicing standards will be considered an asset
  
• Proficiency in using office software and servicing management systems
  
• Fluency in English; Maltese will be considered an asset
  
• Valid driving licence
  
• Strong ability to plan, organise, and manage time effectively
  
• Skilled in prioritising tasks and adapting to changing requirements
  
• Able to react quickly when facing obstacles and propose practical solutions