Executive Assistant & Office Manager (m/f/o)

Tasks

• Provide daily administrative support to management and team members
  
• Attend meetings, take minutes, and prepare communications
  
• Manage reception duties, calls, and visitor welcome
  
• Organize calendars, meetings, company events, and travel arrangements
  
• Manage office supplies, maintenance, equipment, and vendors
  
• Handle invoices, budgets, and service provider contracts
  
• Coordinate with IT on office equipment and systems
  
• Ensure health, safety, and a pleasant working environment
  
• Support onboarding of new employees
  
• Maintain employee files, HR documents, and reporting
  
• Assist with recruitment interviews and other HR administration

Requirements

• Minimum 2 years of experience in a similar role
  
• Previous insurance industry experience is an advantage
  
• English C2 level required
  
• Additional European language is a plus
  
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Teams, SharePoint)
  
• Strong people skills and service mindset
  
• Highly organized with strong prioritization skills
  
• High emotional intelligence and caring attitude
  
• Versatile, proactive, and self-starter mindset