Accounts and Administration Clerk (m/f/o)

Tasks

• Posting entries, verifying and reconciling input tofinancial reporting system output, processing payments, and/or assisting in preparation of billings and other financial reports.
  
• Responds to inquiries and contacts other departments and/or vendors to resolvei ssues that may arrive from time to time
  
• Prepares routine entries and posts financial transactions; reconciles entries andinternal ledgers to financial reporting system reports
  
• Handles cash and cash related transactions, issues receipts, records and inputs money lists, and balances cash fund; enters cash transactions in ledgers and reconciles cash reports; prepares bank deposits.
  
• Reconciles various expenditure reports to source documents; distributes and files financial documents and reports
  
• Answers telephones, opens and logs mail, meets and greets visitors, and assists inother clerical functions; may arrange travel and meetings and coordinate office security and key control
  
• Sorts documents; codes, logs, reviews for accuracy; matches supporting invoices to procurement documents; and verifies invoices for payment.
  
• Contacts debtors regularly and vendors to resolve problems and expedite paymentand responds to inquiries by telephone or in writing; refers complex issues forsolution.
  
• Assists in ordering, care, maintenance, and utilization of department equipment,supplies, and inventories

Requirements

• Must be conversant in English, spoken and written
  
• High school diploma or similar. A qualification in accounting at O or A ‘Level standard will be considered as an asset.
  
• At least 1 year of experience directly related to theduties and responsibilities specified.
  
• Ability to perform simple accounting procedures and prepare routine administrative reports
  
• Knowledge of payroll, cash management, invoicing and accounts payable procedures and practices.
  
• Basic data entry and word processing skills as well as being conversant with theuse of spread sheets.
  
• Ability to use an automated accounting system such as (Sage)
  
• Ability to analyse and solve problems.

Joana Martins