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VACANCIES

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Lawyer (m/f/o)

Birkirkara / Malta

Full-time

Consulting / Advisory

available immediately

Tasks
  • Assisting with ongoing legal work on corporate, immigration, contractual, employment, data protection, compliance, shipping and regulatory matters
  • Drafting of legal and corporate documents
  • Assisting with immigration matters, including the compilation of documents for work permits applications and residency applications
  • Reviewing and maintaining the Firm’s policies
  • Supporting ongoing client requests which fall within the Legal Team’s expertise
  • Monitoring updates within various legal fields
  • Liaising with competent authorities on behalf of clients as may be required
  • Conducting legal research and providing detailed analysis of cases and jurisprudence
  • Taking command of various projects as they may arise
  • Attending meetings with clients and providing support to the Legal team
  • Assisting with any administrative work which may be required

We look forward to receiving your application!
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Corporate Services Administrator (m/f/o)

Birkirkara / Malta

Full-time

Consulting / Advisory

available immediately

Tasks
  • Setting up of new companies, preparation and submission of statutory filings
  • Maintaining company registers
  • Minute taking during board meetings
  • Liaising with the Registry of Companies and any other regulatory authorities
  • Assisting with work permit applications and immigration schemes
  • Ensuring that our system / database is always kept up to date with accurate and correct information
  • Providing support to the Legal team when required
  • Administrative tasks, which arise from day-to-day

We look forward to receiving your application!
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Trust & Corporate Administrator (m/f/o)

Birkirkara / Malta

Full-time

Consulting / Advisory

available immediately

Tasks
  • Set up and day-to-day administration of trusts and companies
  • Liaison with clients, professional advisors, intermediaries, banks and government authorities both by telephone and in writing with regard to matters of a non-complex nature
  • Co-ordinating information with internal departments
  • Drafting minutes and resolutions and preparing documents in relation to routine transactions
  • Cash flow management including the preparation of–payments, checking receipts, documenting funds received and maintaining cash flows
  • Statutory work – ensuring that statutory records are kept up to date and are accurately maintained at all times
  • Entity reviews – assist in carrying out annual reviews of all entities, including Customer Due Diligence documentation
  • Ensuring compliance with company standards, policies and procedures
  • Ad hoc project work
  • Maintaining online and manual filing systems for the Trust team and keeping up to date at all times

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Tendering and Contracting Manager (m/f/o)

Qormi / Malta

Full-time

Consulting / Advisory

available immediately

Tasks
  • Produce accurate estimates related to labor, equipment, and materials for various projects
  • Prioritize and manage workloads efficiently to meet project timelines
  • Establish, develop, and maintain strong relationships with all stakeholders involved in the tendering and contracting process
  • Assess and analyze both direct and indirect costs associated with projects

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Operations Manager (approved by MFSA) (m/f/o)

Sliema / Malta

Full-time

Consulting / Advisory

available immediately

Tasks
  • Ensure operational issues detected and raised internally and/or externally (ie PMs) are addressed appropriately and in a timely manner 
  • Handle escalated issues and follow-up with internal/external stakeholders in pursuit of a resolution
  • Coordinate and work with internal and external stakeholders to remediate identified operational issues effectively including scoping of future required work
  • Identify gaps, build solutions, and monitor such solutions in the form of established internal processes and controls to ensure SLAs are met and anomalies are detected
  • Monitor scheme data integrity programs to ensure compliance and address issues with relevant internal or external (PMs/Processors/Scheme) parties where non-compliance events are triggered
  • Monitor PMs acceptance rates and other metrics to proactively detect anomalies and raise/address issues accordingly
  • Review, record, and action applicable scheme bulletins and/or processors notifications to ensure it is addressed appropriately and there’s no adverse impact to TPL because of a non-action
  • Manage vendor relationships (service providers, processors and scheme) in pursuit of providing effective resolutions, customer value and on building such relationships
  • Manage the group Business Continuity Plan with the support of the Risk Team
  • Build and document appropriate Standard Operating Procedures manuals 
  • Identify, build, and monitor appropriate key performance indicators and deliver performance reports.
  • Coordinate periodic audits of TPSGL’s compliance with its contractual obligations to TPML with the support of the Risk Team and Internal Auditors

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Accounts Executive (m/f/o)

Birkirkara / Malta

Full-time

Consulting / Advisory

available immediately

Tasks
  • Perform a range of general clerical, accounting and bookkeeping support functions
  • Prepares and sends invoices to clients
  • Maintaining accounting documents and records
  • Performs Bank Account reconciliations and posts correcting entries where necessarily
    In charge of creditors postings in the general ledger
    Supports the Accounts team
    Assisting in month-end and year-end processes

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ELV Installer (m/f/o)

Birkirkara / Malta

Full-time

Consulting / Advisory

available immediately

Tasks
  • Carry out installations of fire and security systems as per given drawings
  • Install, maintain, and repair electrical wiring, equipment, and fixtures
  • Ensure that work is in accordance with relevant codes and standards
  • Assist with general site preparation
  • Ensure that all conduit and wire runs and installations meet expected quality standards
  • Ensure the completion of installation reports and paperwork
  • Maintain tool management standards
  • Finalise complete systems up to client’s satisfaction without compromising quality

     

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ELV Tendering and Proposal Engineer (m/f/o)

Birkirkara / Malta

Full-time

Consulting / Advisory

available immediately

Tasks
  • Preparing technical quotes and proposals on ELV systems provided by the Company
  • Designing cost effective solutions meeting the client’s budget restrictions, yet propose technically viable and enticing solutions to meet the client’s technical requirements
  • Prepare the necessary paperwork for the compiling of comprehensive bids and tenders
  • Follow guidance provided by other team members to combine multi-disciplinary proposals
  • Communicating with clients and suppliers alike
  • Assist in technical and commercial meetings with consulting engineers and client representatives
  • Devising and maintaining office systems, including data management and filing
  • Carrying out background research and presenting findings
  • Attend any training provided by the Company as well as training sessions and webinars organised by the suppliers

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Mechanical Resource Coordinator (m/f/o)

Birkirkara / Malta

Full-time

Consulting / Advisory

available immediately

Tasks
  • Devote adequate time to recruit and select qualified personnel that will contribute towards project success
  • Coordinate training programs for new hires to ensure that they are equipped with the necessary skills and knowledge to carry out their assigned tasks
  • Oversee resource planning and allocation, including that of subcontractors
  • Participate in performance review programs and assist other managers in performance appraisals
  • Develop training programs for staff members and ensure the delivery of training in a timely and efficient manner
  • Ensure compliance with employment-related standards and legislation relating to health and safety and employee rights
  • Support direct reports in achieving their commitments by reviewing their plans and routinely tracking their progress
  • Evaluate the performance of direct reports and provide constructive feedback to help them improve
  • Enforce company policies and practices, including ensuring compliance with legal issues relating to products and services, workplace safety, and contractor relationships
  • Verify time sheets and ensure timely delivery to stakeholders
  • Coordinate the preparation and delivery of special equipment and tools
  • Assist and guide project leaders in preparing and communicating tasks to subordinates

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Senior Finance Executive (m/f/o)

Birkirkara / Malta

Full-time

Consulting / Advisory

available immediately

Tasks
  • Prepare accruals and prepayments on a monthly basis in preparation of accounts
  • Post and process journal entries
  • Assist in end of month closing procedures
  • Act as a reference point to Finance Executives for any issues encountered and escalate where required
  • Co-ordinate tasks and responsibilities to meet deadlines as required
  • Responsible for correct and timely information posted in the system
  • Responsible to make sure that procedures are being followed prior to inputting of information
  • Analyse internal accounting procedures, policies, and controls whilst suggesting improvements where needed
  • Assist the finance department and accounting staff members with various accounting tasks
  • Act as a replacement for certain duties researching, tracking, and resolving (or properly referring) accounting or documentation problems and discrepancies
  • Maintain regular contact with other departments to obtain and convey information and / or correct transactions
  • Other duties as assigned from time to time by the CFO or any person designated by him

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